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2026 Virginia Library Association Annual Conference
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| Standard Booth Early Registration (Before 09/01/26) |
$800.00 |
| Additional Booths | $400.00/each |
| Standard Booth Late Registration (On or after 09/01/26) |
$850.00 |
|
End Cap |
$1,000.00 |
|
End Cap |
$1,500.00 |
All Booths Are 8 x 10 feet. all booths Include:
- Invitation to the vendor appreciation reception on Monday, 10/19 with one-on-one opportunities for connection with library stakeholders and decision makers.
- One 6 foot table and two chairs
- Waste basket
- Complimentary Wi-Fi
- One complimentary box lunch for Monday, 10/19 (additional lunches for Monday may be purchased through the exhibitor form)
- Logo included on the Exhibitor and Sponsor page in the conference app
- Listing on the 2026 Exhibitor and Sponsor VLA webpage
Become a Sponsor
Consult the sponsor prospectus for current opportunities, including six exclusive options.
All sponsors receive a standard booth of their choosing at no additional cost.*
All sponsors receive:
- Logo inclusion on the footer of the Virginia Library Association website’s home page from the time of payment to the time of conference completion.
- Logo included on the Exhibitor and Sponsor page in the conference app.
- Social media mentions leading up to the conference to build excitement in your product or services.
- Social media mentions may include Instagram posts, Instagram stories, and Facebook posts.
- Logo included on Opening Session slide deck “Sponsor Thanks” slide.
*"General sponsors" do not include a standard booth or donation option.
Don't see a sponsorship option that aligns with your needs or budget? Contact VLA Communications Manager at [email protected] to discuss custom sponsor packages.
Exhibitor Schedule
SUNDAY, OCTOBER 18
Load In: Starting at 2:00 p.m.MONDAY, OCTOBER 19
Exhibit Hall Hours: 9:00 a.m. - 5:00 p.m.Ribbon Cutting: 9:00 a.m.
Non-conflict times: 9:00 a.m. - 10 a.m., noon - 1:00 p.m., 2:45 p.m. - 4:00 p.m. with refreshments in Exhibit Hall
Vendor Appreciation Reception: 5:30 p.m.
TUESDAY, OCTOBER 20
Exhibit Hall Hours: 8:00 a.m. - noonCoffee for attendees in Exhibit Hall: 8:30 a.m. - 9:00 a.m.
Noon: Close of Exhibit Hall
On-Site Information
Hollins Inc. is our show decorator. You will receive an email from our contracted conference coordinator, Jordan Vallerga, with exhibitor packets and details about ordering power for your booth following payment and registration.Cancellation Policies
Exhibitors may cancel or withdraw from participation in the 2026 conference by submitting written notice, subject to the following terms. Cancellations received more than 90 days prior to the event (by July 20, 2026) will be eligible for a 50% refund, with the remaining 50% applied toward a VLA General Sponsorship.
Cancellations received on or after July 20, 2026 are non-refundable. The full amount paid will be applied toward a General Sponsorship.
Frequently Asked Questions
Does VLA provide hotel accommodations?
Our conference center hotel has a VLA room block. Exhibitors may reserve rooms beginning June 1, 2026 when general registration opens. Check back on this page for links.
We have more than four people staffing our booth. Can I order additional lunches?
Contact [email protected] for assistance with ordering box lunches for groups of five or more.
Do you offer lead retrieval?
Our attendee list can be purchased before September 10 for $175.00. Please note that attendees have the ability to opt out of inclusion on this list.
Can I create a promotional image for my social media using the VLA or conference logo?
Use of the VLA logo or conference logo requires permission. Contact [email protected] for written approval. You will receive a high resolution PNG for use once approved. This logo may not be altered, distorted, obscured, or edited in any way.
