Booth Information

Booth location can be selected on a first come, first serve basis. Please consult the exhibit hall map for placement which will be updated with vendor names as booths are sold. There is no additional charge for corner booths.

Booths are 8 x 10 feet and include drape, carpet, one 6 foot table, two chairs, and waste basket. Wi-Fi is complimentary for your booth. Electricity must be ordered from the hotel - order forms will be included with vendor packets, sent closer to the conference date.

One box lunch will be provided on Thursday, free of charge. Each additional lunch will cost $35.

Booth cost is $800 for the first booth and $400 for each additional booth. Cost increases to $850 for the first booth beginning September 3.

Become a Sponsor

Please view the complete list of sponsor opportunities here. Contact Vanessa Garbarino at [email protected] for specifications

In addition to the individually selected sponsorships, all sponsors will receive:

• Their logo (200x200 px) displayed on the VLA website from the time of payment to October 4, 2025.
• Their logo on the sponsor recognition page in the VLA conference app.
• Their logo on the sponsor recognition slide in the conference slideshow to be displayed throughout the conference opening session and closing session.
• Logo inclusion on the sponsor appreciation page in the digital City Guide for attendees.
• Sponsor appreciation in a post conference email to attendees.
• Sponsor recognition in a social media post on Facebook and Instagram.

Attendee List

• As an exhibitor, you are able to purchase a conference attendee list. VLA will provide a list of attendee names, organizations, and email addresses to the Contact Name listed above.
• Please note: Attendees will have the opportunity to opt-out of this list. VLA cannot guarantee the list will represent ALL attendees.
• Delivery: The list will be emailed to the Contact Name listed above by September 10. Exhibitors who have not paid by September 1 will not receive the list until payment is received.
• Cost: $175, $250 after September 10.

Schedule

Conference Hotel

The 2025 Virginia Library Association Conference will be held at the Richmond Marriott, located at 500 E Broad St, Richmond, VA 23219. VLA rate rooms and limited government rate rooms are available on a first come, first serve basis. Click the buttons above to book.

Please note that you will need to show a government ID at check in to retain your government rate room.