Presenter InformationAll presenters must register for the conference. Online registration is now closed. Onsite registration is available for a $75 fee. If you are ONLY coming to VLA to present your session, you do not have to pay but we still ask that you register so we can make sure you are in the loop on all communications.
Conference AppThe conference will be using Sched this year for the conference app. Registered attendees should have received an invitation to join the event to allow for full access to the app. Presentation Time and LocationIn the conference app you will find the session schedule including the time and location of your presentation. If you do not see your name associated with the presentation or do not see your presentation listed, contact [email protected] immediately to fix this. Make a note of your room assignment when you find it in the conference app. Session and Speaker MaterialsYou should be able to upload presentation materials to Sched once you get your invitation. We encourage you to make your presentation available as attendees find it very useful to have copies of the presentation materials (slides, handouts, etc.), especially since they cannot attend all concurrent sessions. Consider adding your notes in the slide notes area so people who attending a different session can still benefit from your knowledge. Room EquipmentPresentation rooms will have a projector, screen, microphone, and podium and/or panel set up. You will need to bring your own laptop or tablet and cords to attach to the projectors. Projectors will have HDMI cables for connection. Please bring any necessary technology you need to connect your presentation device to the projector via HDMI. If you need a clicker to advance your presentation, please bring that with you. The hotel does have WiFi but there will be close to 600 people using it at the same time; we cannot guarantee the connection speed. (If you are planning to show a video, we recommend that you download the video rather than streaming it from YouTube or other service.)
Each room will have a microphone, and it is essential that presenters speak into the microphone when presenting, regardless of how much you think your voice will carry. People with hearing disabilities and people in the back of the room will have a much easier time hearing you if you use the microphone. Do not assume that everyone feels comfortable sharing that they cannot hear you without the microphone or that you can project your voice - contact a VLA staff member or member of the conference committee to rectify the AV issue.
 Session DetailsYou can hang your poster between 2:00 p.m. and 4:50 p.m., Wednesday, October 1. The poster session presentation period will run from 5:00PM - 7:00PM. Early Registration also begins at 2:00 p.m. so be sure to stop by the registration desk to pick up your name badge. You should try to get to your poster a few minutes before the session starts so you are prepared for attendees. SpecificationsWe are providing 4’ X 8’ double-sided boards for your use, on which you can Velcro or pin your posters. You will be sharing one side with another poster presenter. The maximum size of your poster is, thus, 4 feet by 4 feet. However, you may want to make it a little narrower so you can stand beside the poster to present and not block your data. We will provide push pins, though we cannot guarantee what color they will be. If you prefer to use something else to hang your poster, you are welcome to bring it. |
