2024 VLA Conference Exhibitor Information

The Virginia Library Association is now accepting applications for exhibitors and sponsors for the 2024 VLA Annual conference, October 16-18 at the Norfolk Waterside Marriott, Norfolk, VA. We have a limited number of booth and sponsorships available. Register today to secure your space, sponsorship, or both!

Booth LayoutReserve a Booth

Booth Information

Booth Cost: $750 for the first booth; $387.50 for each booth after that. Cost increases to $850 for the first booth beginning September 16.

Booth Specs: 10 feet wide by 8 feet deep; includes carpet.

Booth Includes:

  • pipe and drape
  • one 6' table with skirt and two chairs
  • complimentary wifi
  • one wastebasket

Other Information:

  • Electricity must be ordered from the hotel. Order forms will be included with Vendor Packets which will be sent closer to the event. 
  • VLA will provide a box lunch for one Booth Representative on Monday. A $30 fee will be charged for additional lunches.
  • Booth Representatives are welcome to attend conference sessions.
  • Each booth can have up to 4 booth representatives.

Attendee List:

  • As an exhibitor, you are able to purchase a conference attendee list. VLA will provide a list of attendee names, organizations, and email addresses to the Contact Name listed above.
  • Please note: Attendees will have the opportunity to opt-out of this list. VLA cannot guarantee the list will represent ALL attendees.
  • Delivery: The list will be emailed to the Contact Name listed above by September 18. Exhibitors who have not paid by September 18 will not receive the list until payment is received.
  • Cost: $175 – This item can be purchased as an add-on later. You do not need to make the purchase now. However, if you purchase after September 18, the cost will be $250.

Sponsorship Information

VLA offers a number of sponsorship opportunities for companies wanting to support the 2024 Annual Conference. The list of options is below. Once an opportunity is sold, it will be removed from the Sponsorship Application. VLA will strive to keep the below list up-to-date, however if the item is listed below, that doesn't necessarily mean the option is still available. Act fast to get the sponsorship best for you.

Cancellation Policy: Sponsorships can not be refunded.

Sponsorship Options:

  • *Shared Logo on VLA Backdrop (Keynote, Closing, and other locations), $5000
  • Name our WiFi password (all attendees need to type in *your company name), $2500
  • Conference App, $1500
  • Thursday afternoon Coffee, Soda, and Snack Break in Exhibit Hall, $1500
  • Friday Buffet Luncheon (2 available), $1500
  • Keynote Address – Megan Lotts, $1000
  • *Registration Booths (4-color logo on kick plates), $1000
  • Bikes for Goodness Sake (Thursday night Bike Build for local children; 4 sponsorships available), $500 each
  • VLACRL Conference-within-a-Conference, $750
  • Annual Graphic Novel Diversity Award Sponsorship, $750
  • General Conference Sponsorship (multiple available), $500

Don't see something listed that you want to sponsor? Contact us, we can be creative.

*Deadline to sponsor these (*) items is September 16. VLA will email the Contact Name listed above for a high res image of your logo.