Exhibitor and Sponsor Information

Registration Now Open!

Click here for the latest booth layout. Up-to-date as of October 18, 2022

The Virginia Library Association is now accepting applications for exhibitors and sponsors for the 2022 VLA Annual conference. We have a limited number of booth and sponsorships available. Register today to secure your space, sponsorship, or both!

Hotel Information

The Norfolk Waterside Marriott is a Marriott property. Rooms in the VLA block are $154 per night plus taxes and fees. Our block closes on September 27. Valet and self-parking are available. Click here to reserve your room.

Booth Information

Booth Cost: $650 for the first booth; $325 for each booth after that. Cost increases to $800 for the first booth beginning September 23.

Attendee List Cost: $175 before the start of the conference; $225 onsite. Attendees will have the option to opt out of this list. VLA cannot guarantee the list will represent ALL attendees. 

Booth Specs: 10 feet wide by 8 feet deep; pipe and drape for sides and back; exhibit hall is carpeted

Booth Includes:

• One, 6 foot table with drape
• Two chairs
• One wastebasket
• Wifi

Other Information:

• Hollins, the show decorator, will be sending Vendor Packets in September 2022. Packets will include shipping information as well as order forms for additional booth elements.
• VLA will provide two box lunches for each vendor at no charge. Additional box lunches for additional booth representatives can be purchased in advance for $25 each.
• When completing your application, have a short description of your company's services (100 words or less) to add to your application. This will be included on the conference app.
• VLA strongly encourages exhibitors use Hollins' shipping services as hotel employees are not able to help deliver your booth information to the Exhibit Hall.
• Cancellation Policy: Cancellations are subject to a 50% processing fee and must be received in writing by September 23. Cancellations after September 23 can not be refunded.
• Exhibitor Agreement

WEDNESDAY: Vendors will be able to load in starting at 5pm on Wednesday, October 19. Hollins Inc. is our show decorator. They will send Vendor packets in September 2022.

THURSDAY: Official Exhibit Hall Hours are 9:00am-5pm. The ribbon on our Exhibit Hall will be cut at 9:00am on Thursday, October 20. In an effort to provide more traffic to the exhibit booths, VLA will provide a box lunch to all registrants in the Exhibit Hall on Thursday, from 11:45am-1:00pm, and will provide non-conflict time on Thursday afternoon, and again on Friday morning.

FRIDAY: On Friday morning we will offer coffee in the Exhibit area from 8:00am-9:00am. The Exhibits will officially close at noon.

Sponsor Information 

VLA offers a number of sponsorship opportunities for companies wanting to support the 2022 VLA Annual Conference. The list of options is below. Once an opportunity is sold, it will be removed from the Sponsorship Application. VLA will strive to keep the below list up-to-date, however if the item is listed below, that doesn't necessarily mean the option is still available. Act fast to get the sponsorship best for you.

What's in it for you: Sponsorships of more than $1,000 receive podium recognition and a large ad in the conference app. Sponsorships between $500-$999 receive a small add in the conference app. Ad specifications will be sent after sponsorship payment has been received.

Confirmations Policy: Sponsorships can not be refunded.

Sponsorship Options:

• Name our WiFi password (all attendees need to type in *your company name) – $2,500 SOLD
• *Promotional Notebooks for all attendees (1-color logo imprint) – $2,500
• Lunch totes – $2,000 SOLD
• *Conference Signage (4-color logo on each sign) – $1,500
• Wednesday Night Scholarship & Awards Dinner (3 available) – $1,500
• Conference App – $1,500 SOLD
• Thursday Breakfast for all attendees in Exhibit Hall (3 sponsorships available) – $1,500
• Thursday's Keynote – Marcellus "MT" Turner, CEO/Chief Librarian, Charlotte Mecklenburg Library, NC – $1,500 SOLD
• Thursday afternoon Coffee, Soda, and Snack Break in Exhibit Hall – $1,500
• Friday Breakfast for all attendees in Exhibit Hall (3 sponsorships available) – $1,500
• Friday's Keynote – Dr. Angela Reddix, 2021 EBONY Power 100 List/Author/Entrepreneur – $1,500 SOLD
• Friday morning Coffee and Snack Break in Exhibit Hall – $1,500
• Friday's Buffet Luncheon (2 available) – $1,500
• Annual Graphic Novel Diversity Award – $1,500
• *Registration Booths (4-color logo on kick plates) – $1,000
• All-Conference Social Dessert Buffet (Thursday night, '20s theme) – $1,000 SOLD
• All-Conference Photo Booth (Thursday night, '20s theme) – $1,000
• VLACRL Conference-within-a-Conference – $750
• General Conference Sponsorship – $500

*Deadline to sponsor these (*) items is September 1. VLA will email the Contact Name listed on the application for a high res image of your logo.