DATE ENTERED: October 25, 2022
POSITION: Access Services Manager
LOCATION: Peabody Institute of the Johns Hopkins University, Baltimore, MD
APPLY BY: No date specified

We are seeking an Access Services Manager. Under the direction of the Head Librarian for the Friedheim Music Library of the Peabody Institute the Access Services Manager is responsible for overseeing and coordinating all operations related to the effective running of the circulation, reserves, and interlibrary loan. This is the sole staff position for the Peabody music library circulation desk and supervises a team of approximately 25 students.

Located in the heart of Baltimore’s Mount Vernon Cultural District, the Peabody Institute was founded in 1857 as America’s first academy of music. Today, through its degree-granting Conservatory and its community-based Preparatory school of music and dance, Peabody trains musicians and dancers of every age and at every level. Under the leadership of Dean Fred Bronstein, the Institute – which has been a part of the renowned Johns Hopkins University since the late 1970s – has entered a stimulating period of growth, focused on excellence, innovation, interdisciplinary and community engagement. Peabody is rapidly becoming a leader in adapting to the changes in the American and international classical music landscape for the 21st century.

The Arthur Friedheim Library houses one of the largest and oldest music collections in the country, and serves the faculty, staff, and students of the two divisions of the Peabody Institute (the Conservatory and the Preparatory) and the broader Johns Hopkins University community, as well as the general public. Holdings include over 180,000 books, scores, periodicals, and manuscripts; 65,000 audio and visual recordings in all formats; and over 6,000 linear feet of archival and special collections. The Friedheim Library also houses the Filby Rare Book Room and the Peabody Archives, which documents the Institute’s history as well as the cultural development of Baltimore and the State of Maryland from the mid nineteenth century to the present.

Specific Duties & Responsibilities

  • Administers circulation functions for the Friedheim Music Library in Horizon, the library’s automated system.
  • Represents AFL in university-wide committees related to access services, interlibrary loan, and reserves.
  • Develops, documents, and trains staff on all access services activities including the library management system, course reserves scanning and management, reference services collection processing and binding; and customer service.
  • Designs assessments for all circulation activities and collaborate with the Head Librarian on changes to policies, library hours, and services based on these assessments.
  • Manages the activities of the circulation desk: Interviews, hires, schedules, trains and is the primary supervisor of approximately 25 student assistants.
  • Manages traditional (print and audio-visual) and electronic reserves for Conservatory courses; complies with fair use and copyright guidelines.
  • Oversees lending and borrowing through the Ivy League+ Consortium and traditional interlibrary loan via OCLC’s ILLiad System.
  • Generates notices and bills, pull lists, and calendars.
  • Handles withdrawals for lost, missing, or damaged items, reporting these to the Head Librarian for replacement.
  • Maintains stacks by coordinating shelving, shelf reading, and in-house sewing and binding.
  • Answers basic reference questions and triage complex questions for referral to research and archives staff
  • Pursues job-related training.
  • Assists at circulation desks; may include some night and/or weekend hours.

Special Knowledge, Skills & Abilities

  • Ability to lift 40 pounds.
  • Ability to read music.
  • Ability to work collegially and effectively with people at all levels in the organization.
  • Outstanding oral and written communication skills.
  • Proficiency with personal computing.
  • Supervisory experience.
Minimum Qualifications
  • High School Diploma or graduation equivalent.
  • Three years experience working in libraries.
  • Additional education may substitute for experience to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
  • Bachelor’s Degree in music strongly preferred.
  • Experience working in a music library strongly preferred.

To Apply:

Classified Title: Library Specialist 
Working Title: Access Services Manager   
Role/Level/Range: ATO 37.5/02/OE  
Starting Pay Range: $17.95 - $25.30/Hr (Commensurate with experience)
Employee group: Full Time 
Schedule: 37.5 
Exempt Status: Non-Exempt 
Location: Peabody Institute
Department name: Library 
Personnel area: Peabody 


This position must be worked from Baltimore, MD.

This position does not offer sponsorship.

This position requires at least 3 years library work experience; Music Library is preferred.

Please refer to the job description above to see which forms of equivalency may be permitted for this position. If permitted, equivalencies will follow these guidelines:

30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

The successful candidate(s) for this position will be subject to a pre-employment background check.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
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Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected]. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit

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The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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Peabody Institute