DATE ENTERED: August 4, 2022
POSITION: STATE ARCHIVIST & DIRECTOR OF GOVERNMENT RECORDS SERVICES POSITION #00102
LOCATION: The Library of Virginia, Richmond, VA
APPLY BY: This position is open until filled. First review of applications will begin on August 26, 2022.


STATE ARCHIVIST & DIRECTOR OF GOVERNMENT RECORDS SERVICES POSITION #00102
This position is responsible for administering the Government Records Services Division with oversight of the state records, local records, and records management programs. The candidate selected for this position will plan and oversee the transfer of historically significant records to the state archives; oversee their appraisal, arrangement, description, and preservation; and facilitate public access to the Library’s incomparable archival collection. The State Archivist will work with state and local officials and agencies to identify, schedule, reformat, secure, and preserve Virginia’s official documentary record in accordance with the Virginia Public Records Act (§42.1-76 of the Code) and in alignment with all federal, state, professional, and industry standards and regulations. As State Archivist, the selected candidate will provide oversight to the Virginia Circuit Court Records Program and serve as the chair of the Virginia State Historical Records Advisory Board. The State Archivist also provides policy guidance to the Librarian of Virginia, the Library Board, and to state and local officials on issues relating to the implementation of the Virginia Public Records Act and works to maintain Virginia’s position of leadership within the state and national archival community.

THE IDEAL CANDIDATE
The next State Archivist and Director of Government Records Services will continue the tradition of outstanding leadership within the state and national archival community. The ideal candidate will be a strategic partner with the Librarian of Virginia and the Library’s senior management in moving the agency forward into its third century. The successful candidate should be someone who knows how to build and maintain relationships — internally, within state government, and with external stakeholders.

Desirable qualities of the selected candidate include the ability to master the details of the agency’s archival program while understanding how they support the agency’s mission and vision as a whole, to make timely and difficult decisions, and to operate with integrity, honesty, and transparency. The selected candidate will need to be flexible, creative, and proactive in identifying solutions to problems.

The State Archivist and Director of Government Records Services must have a thorough grounding in archives and records management theory and practice, have outstanding communication skills, be adept at listening, and be approachable and easy to talk to. The ideal candidate will be someone who can lead staff through challenges by effectively communicating the vision of the Library and then allow the employees to utilize their expertise to navigate the changes. They will set expectations for the staff, effectively communicate those expectations, and then step back and monitor progress. Accountability and customer service will be an important focus for the new Director.

BENEFITS
The Library of Virginia offers a strong benefits package complete with 12 paid holidays, annual leave, family and personal leave, paid sick leave, short- and long-term disability, retirement, deferred compensation, flexible work schedule, and much more.

This position is eligible for limited teleworking options. Final teleworking agreements will be reviewed and approved upon hire.

Qualified state employees may be eligible for student loan forgiveness through the Federal Public Service Loan Forgiveness Program (PSLF). As a full-time employee with the Library of Virginia, you may be able to take advantage of this program! Visit the Public Service Loan Forgiveness Program site at https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more information including eligibility requirements.

MINIMUM QUALIFICATIONS

  • Comprehensive knowledge of archival and records management practices and procedures; the organization and operation of state and local government and Virginia history; online archival-description utilities; conservation-preservation procedures, as well as microform and electronic reformatting; and the management of electronic records;
  • Excellent writing, communication, and interpersonal skills; and,
  • Demonstrated ability to lead professional and paraprofessional staff effectively; coordinate complex workflows; foster teamwork across multiple programs; work as a member of a team and exercise a high level of independent judgment; administer the staff, fiscal, and other resources of a complex program; and represent the program to the archival community, the Library Board, elected and appointed officials at all levels of government, historical and educational communities, diverse audiences, and constituent groups.

PREFERRED QUALIFICATIONS

  • Master’s degree from an accredited university with a concentration in archival administration, history, library and information science, or related field strongly preferred;
  • Advanced and progressive experience in program management and administration and supervision of professional staff in an archival and/or records management organization, historical society, university, or similar research or educational organization;
  • Experience in budget preparation and management; and,
  • Certification as an archivist or records manager desirable.

An equivalent combination of education, training, and experience may substitute for educational requirements.

SPECIAL REQUIREMENTS
The Library of Virginia will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

Sponsorship will not be provided for this position now or in the future. Confirmation of eligibility to work will be required at time of hire.

The selected candidate must complete the Statement of Economic Interest for the Commonwealth of Virginia.

The selected candidate must successfully pass a criminal background check. A record of criminal history does not automatically bar an applicant from consideration.

Employment verification and reference checks, to include current/previous supervisors, will be conducted.

Yellow/Blue Cards – If you have been affected by Policy 1.30 Layoff as a state employee and possess a valid Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Card (Blue Card), you must submit this document BEFORE the closing date for this position. The document may be scanned and uploaded in the same manner as uploading a cover letter or resume during the application process, or it may be faxed to (804) 692-3587. Please include your name and the position number on the fax cover sheet and call to confirm receipt.

APPLICATION INSTRUCTIONS
To apply, candidates must submit a completed Virginia state employment application online at https://virginiajobs.peopleadmin.com/postings/303526 for position #00102. This position is open until filled. First review of applications will begin on August 26, 2022. Questions should be directed to the Office of Human Resources at (804) 692-3586 or [email protected]. Please visit our website at www.lva.virginia.gov for additional information about the agency.

Fax, e-mail or mail applications will not be accepted. The online state application must contain all required information and fully respond to questions to be considered for this job opportunity. For assistance or computer access, please visit your local Virginia Employment Office or contact [email protected] or 804-692-3586.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS at 800-552-5019.

In compliance with the Americans with Disabilities Act (ADA), the Library of Virginia will provide, if requested, reasonable accommodations to applicants in order to provide access to the application and/or interview process. If you require accommodations, please contact the Office of Human Resources at (804) 692-3586 or email [email protected].