DATE ENTERED: November 30, 2021
POSITION: Cataloging and Metadata Associate - 502274
LOCATION: University of Richmond, VA
APPLY BY: Review of applications begins immediately and will continue until the position is filled; primary consideration will be given to those received by January 5th, 2022.

Cataloging and Metadata Associate - 502274

Reporting to the Head, Library Systems and Metadata Services within the division of Budget, Acquisitions and Discovery (BAD), the Cataloging and Metadata Associate will support access to and rapid discovery of library materials for students, faculty, staff, and external researchers by performing technical and clerical tasks related to the cataloging, preparation, and disposition of library materials. In addition, this position is responsible for preserving the integrity of the library’s catalog through continuous detail-oriented database maintenance work.

Print media cataloging

  • Performs copy cataloging of the University’s purchased print materials in the library’s web-based Alma system using bibliographic standards such as RDA, MARC, AACR2, Dublin Core, and MODS. Materials described include primarily books and journals/periodicals but may consist of different formats as necessary.
  • Edits and upgrades bibliographic metadata and assigns call numbers in the Library of Congress classification system.
  • Updates location data and individual copy information for materials across multiple campus library locations.
  • Manages the physical processing workflows for all materials; keeps inventory of labeling and processing supplies.
  • Collaborates with staff on the acquisitions workflow and assists Access Services with locating and expediting the processing of rush materials needed for immediate classroom use.

Database maintenance and quality control

  • Improves vendor-supplied data by searching OCLC Worldcat/Connexion for appropriate alternative records and importing them into the Alma system.
  • Updates shared holdings within OCLC when items are added or discarded to maintain an accurate record of currently held library materials. Updates complex OCLC local holdings database records for print journals as needed.
  • Assists in regular item discard workflows and larger self-contained weeding projects in coordination with library subject area liaisons.

Support for digital metadata projects

  • Assists in XML-based metadata creation for digital collections projects.
  • Student mentoring and supervision
  • Supervises student employees at work on the physical processing of materials. Answers questions and provides training when necessary.


  • Capacity to quickly learn and apply complex bibliographic/data standards and tools such as RDA, MARC, AACR2, Dublin Core, and MODS; direct experience preferred but not required
  • Basic familiarity with the library classification systems: experience with LC preferred
  • Ability to work independently and to prioritize and switch between multiple simultaneous, recurrent task workflows.
  • Evidence of strong analytical problem-solving skills and attention to detail.
  • Experience with current computer software and hardware, including Microsoft Office, Windows, and/or Apple operating systems, cloud-based storage solutions such as Box, Dropbox, or Google Drive, and searching within online databases. Familiarity with XML preferred.
  • Ability to communicate effectively as part of a collaborative team.
  • Understanding of and commitment to diversity, equity, and inclusiveness in interactions with coworkers and contacts and a commitment to reflecting those principles in descriptive work.


  • 4-year degree or equivalent experience
  • 2 years of related experience in libraries or 2 years of training in a related technical field with transferable skills
  • Project management/process improvement experience preferred


  • Full-time, non-exempt position
  • Monday – Friday, 8:30 a.m. - 5:00 p.m.; 7.75 hrs./day; 38.75 hrs./week

Pay Grade 4 (Hiring Range $17.18 to $21.48 per hour)

Apply at Review of applications begins immediately and will continue until the position is filled; primary consideration will be given to those received by January 5th, 2022.

At the University of Richmond, we’re creative, inclusive, and determined. We’re Spiders, and our mission is to create positive change in the UR community and beyond. Located minutes from downtown Richmond, Virginia, the University of Richmond ( blends the intimacy of a small college with exceptional academic, research, and cultural opportunities usually found only at large institutions. There’s only one place like Richmond.

UR is committed to developing a diverse faculty, staff and student body, and to modeling an inclusive campus community which values the expression of differences in ways that promote excellence in teaching, learning, personal development and institutional success. In keeping with this commitment, our academic community welcomes candidates from diverse backgrounds and candidates who support diversity. EOE