DATE ENTERED: June 14, 2021
POSITION: Senior Library Assistant – Cataloging Assistant
LOCATION: Washington and Lee University, Leyburn Library, Lexington, VA
APPLY BY: Review of applications will begin on June 28, 2021, and continue until position is filled.

For complete information and to apply:

Job Description:
Reporting to the Head of Special Collections and Archives and working in collaboration with the Collection Strategies Department, the Senior Library Assistant is responsible for generating metadata for print and audiovisual materials in the rare and circulating collections. The person is this position performs original and copy cataloging for the library catalog (Alma) for unique and rare materials and assists in creating metadata for manuscript collections in our archives information management system (ArchivesSpace) and preservation system (DSpace). This position is responsible for ensuring the internal consistency and overall quality control of the library’s catalog records. The successful candidate will have an understanding of and commitment to diversity, equity, respect, and inclusion, especially as applied to library collections.

Washington and Lee University actively promotes a dynamic and inclusive environment that allows students and employees of multiple backgrounds, cultures, and perspectives to learn, work, and thrive together. Successful candidates will contribute to that environment and exhibit potential for excellence in their areas of expertise.

Essential Functions

  • Performs original and copy cataloging/classification of circulating materials in all formats and maintains authority control in the library catalog (Alma), using MARC and other appropriate standards.
  • Creates and edits metadata for special collections materials, including rare books and unique manuscript material, according to national and local standards.
  • Ensures accurate bibliographic records, maintain records of library holdings, and provides statistics as needed.
  • Participates in special projects, such as inventory or weeding, in Special Collections & Archives and in collaboration with the Collection Strategies Department.
  • Contributes to the use of collections as data in coordination with the Digital Information Management and Education Department.
  • Performs physical processing of materials.
  • Responds to and troubleshoots bibliographic access problems.
  • Supervises student workers.
  • Other duties as assigned.

Minimum Qualifications

  • Bachelor’s degree required. ALA accredited MLIS (or relevant coursework) preferred.
  • 1-2 years of experience working in a library performing cataloging or metadata work, with original cataloging experience preferred.
  • Knowledge of metadata standards such as MARC, RDA, AACR2, Dublin Core, and DACS.
  • Working knowledge of various data formats such as XLSX, CSV, and XML.
  • Awareness of best practices for materials handling, preservation, and security.
  • Understanding of and commitment to diversity, equity, respect, and inclusion, especially as applied to library collections.
  • Demonstrated ability to work within established workflows and optimize workflows and processes when appropriate.
  • Demonstrated ability to troubleshoot, solve problems, and work independently in a digital and detail-oriented environment.
  • Demonstrated ability to think critically and analytically and to work in a collegial, collaborative, service-focused environment.
  • Demonstrated ability to stay up to date on standards and best practices through virtual and in-person training.
  • Strong interpersonal, written, and oral communication skills.

The university requires employees to become fully vaccinated for COVID-19 and new employees must provide proof of at least their first shot prior to the first day of employment. Individuals may seek a medical or a religious exemption to the vaccination requirement.

Work Schedule: Monday through Friday, 8:30am - 4:30 pm, with flexible options available.
Benefit Eligible

FLSA: Non-Exempt

Weekly Hours: 35

Minimum Pay: $20.77
Pay commensurate with experience.