DATE ENTERED: February 18, 2021
POSITION: Library and Archives Manager
LOCATION: Lewis Ginter Botanical Garden, Richmond, VA
APPLY BY: Open until filled

Library and Archives Manager

Job Description
As a core member of the Education and Exhibitions team, the Library and Archives Manager is responsible for creating an inspiring, welcoming, experiential space designed to engage and educate guests. They will supervise and oversee the daily operation of the Lora M. Robins Library, institutional archives, herbarium, and art/artifact collections of the Garden. The Library and Archives Manager maintains the non-living collection catalog and other databases, and staffs the Horticulture HelpLine.

The Library houses over 7,000 items related to botany, horticulture, garden design, floral design and garden history, as well as over 600 children’s books and teacher resources. The Library and Archives Manager position is full-time (category 1), and contributes to the advancement of the Garden’s educational mission and excellence in guest services.

Foster relationships across departments, as well as with external organizations and individuals, to implement innovative programming, outreach services, and exhibits

  • Create botanical and horticultural exhibits and displays that relate to Library collections
  • Invite, welcome, and celebrate individuals from diverse communities through innovative programming and creative use of space

Provide reference services to Library and archives users

  • Prepare bibliographies, research guides, and reading lists
  • Manage the Horticulture HelpLine

Train, manage, and schedule a team of 30+ Library volunteers who provide reference and circulation services to all Library visitors, with customer service a priority

  • Develop and maintain procedural manuals for volunteers and the Librarian’s handbook

Maintain book and non-book collections, including digital assets and cultural objects

  • Responsible for ensuring the optimal functioning of the integrated automation system; ensures appropriate preservation of essential data and records
  • Evaluate the collections for acquisition, replacements, and de-accessions
  • Administer the selection of materials to be added to the library collection, including books, periodicals, A-V, and special collections (rare books, art objects, etc.) following guidelines set forth in the Garden’s Non-Living Collections Policy
  • Responsible for all aspects of processing archival, manuscript, and photography collections, setting up processing priorities, procedures and guidelines, creating finding aids, and preparing catalog records
  • Oversee the inventory, control, preservation, and conservation of heritage and cultural objects collections
  • Responsible for digital asset management, overseeing the operational control, and organization of image collection assets
  • Manage the receipt and disposition of gift materials
  • Prepare reports, records, and statistics

Manage the herbarium, archives, and Library spaces

  • Maintain Library facilities to support multiple roles: research, education, meeting, events, and exhibits
  • In collaboration with PR & Marketing team, maintain Library webpage  and use social media platforms to promote the Library and its collections

Establish and implement the strategic direction for Library operations to align with the Garden’s strategic plan, mission, and values

Additional Duties

  • Assists with Library and archives budget expenses and coordinates with Director of Education and Exhibitions
  • Actively participates in staff training and department meetings
  • Stays current with community activities and relevant collections of local cultural institutions
  • Represents the Garden in the Council on Botanical and Horticultural Libraries national association
  • Occasional weekend, evening and holiday hours, as needed

Skills and Abilities

  • Excellent written and verbal communication skills, including public speaking and group facilitation
  • Personable, diplomatic, and solution-oriented
  • Energetic, self-motivated, creative, and innovative
  • Well-organized and detail-oriented, able to work independently as well as in a team environment
  • Technical proficiency with computers, databases, Microsoft software programs, and social media platforms

Education and Experience

  • Preferred: Master’s degree in library science, art/archives management, or related field of study.
  • Required: Library experience in a management or supervisory role. Excellent communication and computer skills.

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To apply, please send cover letter and resume to [email protected]