DATE ENTERED: October 12, 2020
POSITION: Contract Administrator
LOCATION: Mid-Atlantic Library Alliance (MALiA)
APPLY BY: November 6, 2020


Contract Administrator Position Open

The Mid-Atlantic Library Alliance (MALiA) is seeking applications for the Contract Administrator, a part-time position (approximately 20 hours per month to be paid at a rate of $2,125.00 per quarter).

Duties include:

  • Prepare RFPs for library materials, serials, and supplies;
  • Issue contracts in accordance with the Virginia Procurement regulations & rules;
  • Keep abreast of the Virginia Procurement regulations & rule;
  • Maintain list of current vendors;
  • Notify vendors & users of changes and/or additions to RFPs;
  • Assist members in resolving outstanding issues regarding contracts;
  • Evaluate annually vendor services through a member survey;
  • Provide content and updated information to webmaster;
  • Coordinate evaluation of RFPs;
  • Make presentations to MALiA and other interested groups;
  • Maintain files and provide members with requested documentation;
  • Attend MALiA business meetings; and.
  • Assist in promoting MALiA membership.

Preferred Qualifications:

  • Bachelor’s degree;
  • Superior oral and written communication skills;
  • Knowledge of Virginia procurement regulations & rules;
  • Knowledge of library acquisitions;
  • Knowledge of accounting procedures;
  • Experience in dealing with vendors; and
  • Experience in writing RFPs.

Must be able to attend MALiA’s quarterly Executive Committee meetings, typically in January, April, July, and October in-person with programs in the Spring and Fall and by ZOOM in the Winter and Summer or as needed.

MALiA is a consortium of more than 250 public, academic, school and special libraries based predominately in Virginia, including Alabama, Florida, Kentucky, Maryland, North Carolina, Tennessee, and West Virginia.

Submit a letter of application and resume outlining qualifications to Kelly McBride, MALiA Vice-President/President Elect, [email protected] by Friday, November 6, 2020.