DATE ENTERED: August 13, 2020
POSITION: Administrative Services Supervisor
LOCATION: Suffolk Public Library (Suffolk VA)
APPLY BY: Wednesday, September 2 at 11:59 PM
SALARY:    $52,757 - $67,792 Annually


Suffolk Public Library is looking for someone to lead our Administrative Services Team, who can provide high-level administrative support for our Libraries, work collaboratively with all Library Departments, and take initiative on new projects and procedures.

PRIMARY RESPONSIBILITIES:  
The Administrative Services Supervisor serves as the Library's administrative officer, responsible for supervising and coordinating all administrative services including budget, finance, facilities, human resources, strategic planning, statistics/metrics, development, and grants and records management. Leads the Administrative Services Team and supervises subordinate staff. Reports to Director of Libraries.

Examples of Duties:

  • Conducts research on topics in preparation of reports or for recommendations to the Director for action within the department or other city departments; gathers and analyzes statistical, historical, financial and other data through examination of various mediums.
  • Composes memorandums, correspondence, reports, plans of action, etc., in response to research assignments; prepares graphs, charts, maps, etc., to illustrate reports and recommendations; makes oral presentations to City officials, boards or commissions, explaining analysis of data and recommendations, and responding to inquiries.
  • Seeks estimates and approvals for the use of vendors who provide goods, professional and nonprofessional services; facilitates the provision of those services and provides any needed follow up activities and responses.
  • Serves as the point of contact for all staff for general office management of the department, including phone issues; pagers; unusual supply needs; printing needs; plumbing issues; painting; etc. Provides all follow up activities.
  • Provides information and assistance related to office issues, policies, procedures, rules or other issues; responds to questions, researches problems, and initiates problem resolution.
  • Manages all Human Resource activities within the office; prepares justifications for positions; screens all applications; determines questions for interview panels; participates in panel interviews; secures reference information; ensures proper personnel practices in hiring process; submits all information on recommended candidates; conducts new employee orientation for the office; maintains personnel records on employees.
  • Prepares grant applications for funding; provides follow up reports, monitors activities; ensures proper use of funds.
  • May administer accounts receivable and accounts payable processing as well as reporting and serves as the lead worker.
  • May supervise office staff as assigned.
  • Performs other related duties as required.

 

MINIMUM QUALIFICATIONS:  Bachelor's Degree in public administration, political science, business, statistics or a related field, and 1 to 2 years of related experience in business or public policy management; or any equivalent combination of training and experience which provides the required skills, knowledge and abilities. A valid driver's license is required.

CLOSING DATE:  Wednesday, September 2 at 11:59 PM

ADDITIONAL INFORMATION:  www.suffolkpubliclibrary.com/careers