DATE ENTERED: August 13, 2020
POSITION: Administrative Services Supervisor
LOCATION: Suffolk Public Library (Suffolk VA)
APPLY BY: Wednesday, September 2 at 11:59 PM
SALARY:    $52,757 - $67,792 Annually

Suffolk Public Library is looking for someone to lead our Administrative Services Team, who can provide high-level administrative support for our Libraries, work collaboratively with all Library Departments, and take initiative on new projects and procedures.

The Administrative Services Supervisor serves as the Library's administrative officer, responsible for supervising and coordinating all administrative services including budget, finance, facilities, human resources, strategic planning, statistics/metrics, development, and grants and records management. Leads the Administrative Services Team and supervises subordinate staff. Reports to Director of Libraries.

Examples of Duties:

  • Conducts research on topics in preparation of reports or for recommendations to the Director for action within the department or other city departments; gathers and analyzes statistical, historical, financial and other data through examination of various mediums.
  • Composes memorandums, correspondence, reports, plans of action, etc., in response to research assignments; prepares graphs, charts, maps, etc., to illustrate reports and recommendations; makes oral presentations to City officials, boards or commissions, explaining analysis of data and recommendations, and responding to inquiries.
  • Seeks estimates and approvals for the use of vendors who provide goods, professional and nonprofessional services; facilitates the provision of those services and provides any needed follow up activities and responses.
  • Serves as the point of contact for all staff for general office management of the department, including phone issues; pagers; unusual supply needs; printing needs; plumbing issues; painting; etc. Provides all follow up activities.
  • Provides information and assistance related to office issues, policies, procedures, rules or other issues; responds to questions, researches problems, and initiates problem resolution.
  • Manages all Human Resource activities within the office; prepares justifications for positions; screens all applications; determines questions for interview panels; participates in panel interviews; secures reference information; ensures proper personnel practices in hiring process; submits all information on recommended candidates; conducts new employee orientation for the office; maintains personnel records on employees.
  • Prepares grant applications for funding; provides follow up reports, monitors activities; ensures proper use of funds.
  • May administer accounts receivable and accounts payable processing as well as reporting and serves as the lead worker.
  • May supervise office staff as assigned.
  • Performs other related duties as required.


MINIMUM QUALIFICATIONS:  Bachelor's Degree in public administration, political science, business, statistics or a related field, and 1 to 2 years of related experience in business or public policy management; or any equivalent combination of training and experience which provides the required skills, knowledge and abilities. A valid driver's license is required.

CLOSING DATE:  Wednesday, September 2 at 11:59 PM