DATE ENTERED: March 18, 2019
POSITION: Assistant to the Dean
LOCATION: William & Mary, Williamsburg, VA
APPLY BY: Review of applications begins March 25


Title:  Assistant to the Dean of University Libraries

Position Summary
This key position provides a high level of administrative support to the Dean of University Libraries, supports the initiatives of the Libraries and the senior leadership team, and provides oversight and coordination of the Library’s human resources activities including evaluations, orientation, hiring, and other personnel actions.  The Assistant to the Dean is a member of the Administration Team, and works in close proximity to the Dean of University Libraries, the Library Accountant, the Director of Development and the Development Associate.

The position demands an extremely high level of efficiency, organization, flexibility, and good judgment.  Candidates will be able to demonstrate their preparation for the challenges of a job coordinating the administrative activities of a busy and demanding organization.  The position requires the ability to solve complex problems with both resourcefulness and the highest sense of integrity.  The ideal candidate will enjoy learning new skills and anticipating the needs of the Dean and organization.  

The Assistant to the Dean coordinates administrative processes including regular management of multiple calendars and competing priorities, scheduling and arrangement of meetings for the Dean with others, phone coverage, travel arrangements for the Dean, editorial tasks; and includes complex work involving writing and generating reports, assistance with written and personal communication, and support for events. 

A mastery of Microsoft Outlook is required and a thorough understanding of Microsoft Word, Excel, and PowerPoint will be needed.  Because of the important clientele of the Libraries, the Assistant must be professional, accurate, and friendly in all communications, and develop organizational systems that will enable the Library to meet University deadlines.

This position is the liaison to the University’s Department of Human Resources, and is responsible for managing personnel actions and tracking personnel lines.  This work includes managing search and hiring processes, communicating and ensuring compliance with evaluation deadlines, and supporting the professional development efforts of the Libraries.  Experience with PeopleAdmin, Cornerstone, and other University human resources management software programs will be beneficial.  

The Assistant to the Dean supports the mission of the Libraries and may serve on committees, task forces, or project teams to achieve the goals of the department and Library.  This position may be asked to complete research projects relevant to the strategic plan and human resources of the Libraries.  The Assistant to the Dean also is often engaged in projects that involve supporting events that occur on evenings and weekends and is eligible for overtime pay for required hours beyond the 40 hour work week.

Required Qualifications

  • Bachelor’s degree, or equivalent combination of education and experiences
  • Demonstrates excellent communication skills (verbal, written and listening), and the demonstrated ability to effectively communicate with and service a widely diverse client population, including coworkers, students, faculty, and vendors.
  • Thorough knowledge and proficiency in Microsoft Office Suite.
  • Prior experience in an administrative role
  • Experience managing office and administrative responsibilities including communication, scheduling, and support for an administrator or manager
  • Demonstrate excellent organizational skills

 

Preferred Qualifications

  • Experience supporting a senior level or executive leader
  • Experience as a Library user or employee.
  • Experience with HR Systems, i.e. People Admin, Cornerstone & Banner
  • Experience with human resources administrative support.

For more information & to apply, please visit: https://jobs.wm.edu/postings/34994