Emails sent to 2016 VLA Conference Attendees

Email sent to Wednesday Night Dinner Ticket Holders on October 19:

Thank you for purchasing a ticket to our VLA Dinner celebrating 25 years of VLA Scholarships and our 2016 VLA Award Winners! We have much to celebrate and look forward to seeing you next Wednesday, October 26, from 6pm-8pm at The Omni Homestead Resort on the Ground Level, in the Grand Ballroom.

We will have a registration desk set up outside the Ballroom beginning at 5:00 pm. You can also pick up your packet between 1:00 pm - 2:30 pm in the Colonnade at the Homestead on the Main Level.

A cash bar will be available outside the Ballroom beginning at 5:30 pm and will remain there throughout the evening.

If you have a dietary preference (ie, GF, Vegan or Vegetarian) you will have a small tent card in your packet. Please put this tent card at your place setting to indicate your preference to the wait staff

Travel safely to the Homestead,

Lisa and the 2016 VLA Conference Committee

Email sent to Meal Bundle Ticket Holders on October 19:

Hello,
Thank you for taking advantage of the VLA Meal Bundle for the VLA Conference! This is the first time we’ve offered this opportunity, and we hope we’ve streamlined the process for you.
When you pick up your registration packet (times are listed below) you will find three tickets inside* (picture attached.) You will need to present these tickets at the scheduled events. Please note, these tickets cannot be used as payment at restaurants in the Homestead. The tickets are specifically for the VLA-organized Wednesday’s Dinner, Thursday’s Box Lunch and Friday’s Luncheon.
If you have a dietary preference (ie, GF, Vegan or Vegetarian) it will be listed on the back of your tickets. You will also have a small tent card in your packet indicating your preference. Please put this tent card at your place setting at the Wednesday dinner and Friday luncheon to indicate your preference to the wait staff for these meals.
For the Box Lunch: we will have different pick-up lines in the rear of the exhibit hall for dietary preferences.
Early Packet Pick Up:
Pick up your registration badge on Wednesday, October 26, between 1:00 pm - 2:30 pm in the Colonnade at the Homestead on the Main Level. This location is ideally suited for Preconference attendees!
An Early Registration desk will be set up outside the Regency Ballroom West (the location of the Wednesday dinner) from 5:00 pm – 6:30 pm on the Ground Floor of the Homestead.
*did you purchase a Meal Bundle for a guest? You will find six tickets in your packet.
See you soon!
Lisa/The VLA 2016 Conference Committee
 

Email sent October 18:

Hello ~~First Name~~,

Only one week to go until the premier professional development event of the year… the VLA 2016 Annual Conference! Take advantage of this year’s host location by visiting the hot springs, tasting the Homestead’s birthday cake, and enjoying the fall foliage. The full program is now available, so don’t wait until the last minute to read about the sessions and ponder your choices

Early Registration: Avoid the line! Pick up your packet early if you’re attending one of the 3 fabulous pre-conferences or Wednesday evening’s Scholarship and Award Banquet.

Early registration is Wednesday, October 26, between 1:00-2:30 pm in the Colonnade at the Homestead on the Main Level (ideally suited for pre-conference attendees!) An Early Registration desk will be set up outside the Regency Ballroom West from 5:00 – 6:30 pm on the Ground Floor of the Homestead. Attending the 25th Anniversary Scholarship and Awards Banquet? This is a perfect time to get your badge and pre-purchased Banquet ticket!

Arriving Thursday or Friday?  Start your day in the Exhibit Hall to pick up your packet, have a cup of coffee, and find out what’s new from our vendors. Registration is in the REAR of the VLA Exhibit Hall (the Regency Ballroom, Main Level of the Homestead on Thursday, after the Grand Opening of the Exhibit Hall at 8:30 am. Packets can be picked up until 5pm. (Helpful hint: The registration booths will be split by last names beginning with A-L and M-Z.)

Session Evaluations: New this year! Individual session and conference evaluations will all be online!  We’re counting on your feedback, so don’t let the absence of paper forms keep you from letting your association know what was great and what could be better.

The VLA Annual Business Meeting will be on Friday, October 28, 3:00-3:30pm. The minutes from the 2015 Annual Business Meeting will be brought before the membership for approval during the meeting. Paper copies of the minutes will not be available at the meeting, so please take a look ahead of time. Stick around after the meeting for announcement of scholarship basket winners!

Conference App: We are putting the finishing touches on our App from Capira Technologies and will let you know when it’s ready to download!

Be sure to follow us on social media and use #2016VLA to stay in the loop!

 

This Conference Update is sponsored by SirsiDynix. Visit us in Booth 212!

 

Email sent October 11, 2016:

It's October! Time for pumpkin flavoring, sweaters, and, best of all, VLA 2016! Here are a few things that you can do to help make this the best conference yet:

  • Sign up for one of our many volunteer opportunities. Be a friendly face, pass out tickets, moderate a session, and more. We need you!
  • Remember that VLA is BYOB - bring your own bag! Pack a tote for any swag you may collect.
  • Prepare for parking, which is $10.00 per night at the Homestead, for either self-parking or valet.
  • Finally, please take a moment to review your name badge:

~~First Name~~

~~Last Name~~

~~Organization~~

~~City~~, ~~State~~

 

We'll be communicating with you more between now and the conference, but please don't hesitate to ask us any questions!

Sincerely,

The 2016 VLA Conference Committee

email [email protected] with any questions.