VLA CONFERENCE COMMITTEE

1. Chair
The Vice-President/President-Elect appoints the Chair for an 18 month term. The term covers the planning of one conference. The chair serves as a member of Council and the Finance Committee during the year that the conference takes place.

2. Membership
The committee chair, in cooperation with the Second Vice-President, as Chair of the Administrative Services Committee, and the Vice-President/President-Elect appoints at least 9 members, consisting of 1 representative from each region in addition to the President, the Vice-President/President Elect and an Exhibitor Representative. The Executive Director is an ex-officio member.

3. Committee Charge

a. Coordinate overall annual conference theme and program content.

b. Plan for and select speakers for the general sessions.

c. Assist sections and forums with annual conference programming activities.

d. Work with the Treasurer and Executive Director to prepare a conference budget. The Treasurer submits the conference budget to the Executive Committee and Council for approval no later than the April meeting.

e. Select the conference graphics and handle the design of annual conference brochures and mailings.

f. Form a local arrangements committee to handle special events, volunteers and other local information at the conference.

g. Perform liaison functions with hotel and exhibit space personnel and carry out the logistical arrangements during the conference.

h. Conduct an evaluation of the conference and provide this information to the committee for the following year's conference.