VLA Continuing Education Committee Program Planners Checklist

VLA Continuing Education Committee
Program Planners’ Checklist

Step 1. CONTACT YOUR CEC LIAISON

Notify the Continuing Education Committee liaison for your Region, Forum, Section, or Committee that you are about to plan a program. See the CEC Committee roster for contact information.

CEC liaisons are your planning committees’ resource and your program evaluators. Contact your liaison or the committee chair for assistance.

Step 2. CONFIRM THE DATE

Schedule the program date with the VLA Newsletter Editor and the VLA Webmaster.

Step 3. GET PROGRAM APPROVAL

Submit the "Program Expense Estimate Sheet" – estimate figures - to the Executive Director. This is Appendix E of the VLA Manual.

The Executive Director will review and approve your program plan and forward to the Treasurer. She will also forward program particulars to the Webmaster for posting on VLA Web site.
Check the VLA Web site at http://www.vla.org under "Contact VLA" for current contact information for the Executive Director.

Step 4. SEND ADVERTISING

Send a camera-ready copy of the program flyer to the Newsletter Editor.
DEADLINE: 15^th of the month, 2 months before the program. (example: if event date is October 19; deadline for VLA Newsletter camera-ready copy would be August 15).

Camera-ready guidelines are found in the VLA Publications Manual

The CEC has guidelines and samples that may be edited for your use on its Program Publicity Fliers pages.

Step 5. COMPLETE PAPERWORK

Send via registered mail, no later than one week after Program:

All registration monies to Executive Director
"Reimbursement Request" form with all receipts
"Program Expense Estimate Sheet" - actual figures
Always retain a copy for your records

Summarize the results of Program Evaluation Forms and send to your CEC liaison within seven days of Program completion. See the CEC Program Evaluation Forms for sample forms that you may use and for tips on creating a form.

Send questions to Laurie Preston, co-chair VLA Continuing Education Committee

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